# Calendar: day, week and month views The calendar shows every scheduled and published post in the current workspace by month, week or day. Open a post to preview it, edit, duplicate, publish now or delete it, or add a post on a chosen day. Last checked: Oct 8, 2026 on the live app. Source: https://heropost.ai/docs/calendar/calendar-views/ ## How the calendar works The calendar shows the posts of the workspace you're in: every **scheduled** post on its date, and every **published** post on the day it went out. Drafts and posts waiting for approval aren't on the calendar; find them under **Content → Drafts** or in the [Feed](/docs/calendar/feed/). All dates and times are in the workspace's time zone. To change it, see [Workspaces](/docs/social-accounts/workspaces/). ## Open the calendar - Click **Calendar** in the left menu. It opens on this month. - From Home, click **Open calendar**. - On a phone, tap the calendar icon in the bottom bar. [Screenshot: The month view, with the Month, Week and Day switch, the account row, the filters and posts on their days] ## Move around | Control | What it does | |---|---| | **Month**, **Week**, **Day** | Switch view. Each switch opens on today. | | ‹ and › | The previous or next month, week or day. | | The period label | Shows where you are, for example "October 2026", "5 - 11 Oct. 2026" or "Wednesday, October 7, 2026". | | **Today** | Jump back to the period that contains today. | The first day of the week and the 12- or 24-hour clock follow your browser's language settings. Switching workspace also brings you back to today. ## The three views **Month.** One cell per day, with the days of the neighboring months at the start and end. A day shows up to two posts; if it has more, press **Show all posts (N)** to list them all. Past days are faded. Hover over today or a later day to show **+ Add Post**. Month is the only view where you can drag a post to another day: see [Drag to reschedule](/docs/calendar/reschedule-and-filter/). **Week.** One column per day, with a row for each hour that has a post; hours without posts are left out. Hover over a day's column to show its **+ Add Post**. **Day.** The same layout for a single day. [Screenshot: The week view with one column per day and rows for the hours that have posts] **Lots of posts?** The calendar loads up to 2,000 scheduled and 2,000 published posts per period. Above that, a banner says "Only the first {loaded} of {total} scheduled and published posts in this period are shown." Switch to the week or day view to see them all. ## What a post shows Each post on the calendar shows: - **A preview:** the first photo or video, the link's image, or the start of the text. It's taken from the post's first network. - **A type badge** in the corner: **Story**, **Video**, **Carousel**, **Link**, **Photo** or **Text**. - **The network icons** the post goes to. - **The title and time.** A post without a title shows as "Post: {number}". - **The accounts** it goes to: up to four pictures, then **+N**. Hover over one for its name. - **The status color** in the month view: blue for scheduled, green for published, red when an account failed. All the colors and markers are explained in [What the colors mean](/docs/calendar/reschedule-and-filter/#what-the-colors-and-markers-mean). ## Open a post Click a post's picture, text or title. A preview window opens with the media, networks, date and time, title, the first lines of the caption (press **more** for the rest) and the accounts. | Button | When it shows | What it does | |---|---|---| | **Edit** | Scheduled posts | Opens the post in the editor. | | **View** | Posts where an account failed | Opens the post in the editor to see what went wrong. | | **⌄** | Owners, Admins and Editors | More actions: the same as the **⋮** menu below. | Close the window with **X** or by clicking outside it. [Screenshot: The post preview window for a scheduled Instagram carousel, with Edit and the options menu open] ## Post actions Hover over a post and click **⋮**: | Action | What it does | Who can use it | |---|---|---| | **Edit** | Opens the post in the editor. | Owner, Admin, Editor | | **Duplicate** | Makes a draft copy and opens it in the editor. The copy is titled "{title} - Copy 1", has no date, and isn't scheduled until you press **Schedule All**. | Owner, Admin, Editor | | **Duplicate Failed** | On a published post where some accounts failed: copies the post for the failed accounts only, so you can fix it and send it again. | Owner, Admin, Editor | | **Publish now** | On a scheduled post: asks "Post now?" ("This post will be published now. Proceed?"). Press **Post** and Heropost shows "Posting in progress". The post leaves its day, then appears today once it's published. | Owner, Admin | | **Delete** | Asks "Delete Post?". Press **Delete** to remove the post from Heropost. | Owner, Admin | [Screenshot: A post's ⋮ menu open, with Edit, Duplicate, Publish now and Delete] **Deleting doesn't remove a published post from the network.** It removes the post from Heropost only. To take a published post down, delete it on the network itself. Deleting a scheduled post cancels it. **Editing a scheduled post moves it back to Draft.** In the editor, press **Edit**, make your changes, then press **Schedule All** again, or it won't be published. See [Edit, reschedule or delete a post](/docs/posting/edit-or-delete/). ## Add a post on a day 1. Hover over today or a later day (in the week view, that day's column). 2. Press **+ Add Post**. Heropost creates a draft for that day, at the current time of day (a few minutes from now if it's today), and opens it in the editor. 3. Write the post, adjust the time if you like, and press **Schedule All**. Until you press **Schedule All**, the new post is a draft: it waits under **Content → Drafts** and isn't on the calendar. ## Which posts appear | Post | On the calendar? | |---|---| | Scheduled | Yes, on its date | | Published | Yes, on the day it went out | | Repeating (set with **Repost Settings**) | Yes, once for each future repeat | | Being published right now | Briefly hidden, then back as published | | Draft | No: see **Content → Drafts** | | Waiting for approval | No: see **Content → Drafts**, the [Feed](/docs/calendar/feed/) or **Team → My Approvals** | A post also shows only if at least one of its accounts is switched on in the account row at the top. See [Show or hide accounts](/docs/calendar/reschedule-and-filter/#show-or-hide-accounts). ## On a phone or tablet On phones and tablets, the calendar is a list of posts, day by day. - Switch with the **Month**, **Week** and **Day** chips; use the arrows and **Today** to move around. - Each day is headed "Today · …", "Tomorrow · …" or its date, with a count of posts. - Each post shows a thumbnail, its caption, time and status: **Scheduled**, **Published** or **Posting**. Tap it to open it in the editor. - **＋ Schedule a new post** at the bottom starts a new post. - The **Status** and **Platform** filters work here too. There's no account row on a phone; the accounts switched on for the workspace on a computer still apply. [Screenshot: The calendar on a phone, listing posts by day with Today at the top] ## Who can do what | | Owner, Admin | Editor | Viewer | |---|---|---|---| | See posts and open previews | Yes | Yes | Yes | | Edit, Duplicate, Duplicate Failed | Yes | Yes | No | | Drag to another day | Yes | Yes | No | | Publish now, Delete | Yes | No | No | | Add a post on a day | Yes | Yes | No | ## If it doesn't work | What you see | What it means | What to do | |---|---|---| | A post you scheduled isn't on the calendar | Its accounts are switched off in the account row, a filter hides it, it's still a draft, or it's in another workspace. | Open the account row's arrow and switch accounts on; set **Status** and **Platform** to **All**; check **Content → Drafts**; check the workspace name at the top. | | The calendar is empty | No account is switched on, or a filter hides everything. | Open the account row's arrow and press **Select All**. Set the filters to **All**. | | "Viewers cannot create or modify content in this workspace." | Your role in this workspace is Viewer. | Ask the workspace owner for the Editor or Admin role. | | "Only the workspace owner or an admin can perform this action." | **Publish now** and **Delete** are for owners and Admins. | Ask an owner or Admin. | | "Post {id} cannot be published because it is in the process of publishing or has already been published." | The post is already going out, or went out. | Wait a moment and check the post again. | | "Failed to duplicate post" or "Failed to delete post" | The action didn't go through. | Try again. If it repeats, [contact support](/contact/) with the post's title and the time. | | On a phone: "Nothing scheduled for this period." | No scheduled or published posts in this period, or the filters hide them. | Try another period or view, or set the filters to **All**. | ## Questions **Why aren't my drafts on the calendar?** The calendar shows scheduled and published posts only. Drafts are under **Content → Drafts**, and the [Feed](/docs/calendar/feed/) lists drafts next to everything else. A draft goes on the calendar once you press **Schedule All**. **Can I see all my workspaces in one calendar?** No. The calendar shows the workspace you're in. Switch workspace with the workspace name at the top. **Why is a post at a different time than I expected?** The calendar uses the workspace's time zone, not your computer's. To check it, click your **workspace name** at the top of Heropost, then **Settings**, and look at **Time Zone**. **How do I see why a post failed?** Failed posts have a red marker. Hover over the account picture with the red dot to read the reason, or press **View** in the preview window. All recent failures are also listed under **Content → Posting Errors**. **Can I change a post's date without opening it?** Yes: drag it to another day in the month view. It keeps its time of day. See [Drag to reschedule](/docs/calendar/reschedule-and-filter/).