# The Feed: every post, comments and approvals

The Feed lists every post in the workspace, drafts included, newest changes first. Your team can comment on any post, and owners and Admins can approve or reject posts waiting for approval.

Last checked: Oct 8, 2026 on the live app. Source: https://heropost.ai/docs/calendar/feed/

## How the Feed works

The Feed is a list of every post in the current workspace: drafts, scheduled posts, posts being published, published posts and posts waiting for approval. The posts you or your team changed most recently come first. Next to each post there's a comment thread, so you can discuss a post before it goes out.

Use it to see everything in one place, to talk about posts with your team, and to approve or reject posts that team members submitted.

## Open the Feed

- In the left menu, click **Calendar**, then **Feed**.
- From the calendar or the Grid Planner, click the page name at the top and choose **Feed**.
- On a phone, tap **☰**, then **Calendar → Feed**.

The page is titled **Feed View**, with the number of posts that match the current filter.

[Screenshot: The Feed with the All filter, a post waiting for approval with Approve and Reject, and a comment thread]

## Filter the Feed

| Filter | Shows |
|---|---|
| **All** | Every post: drafts, scheduled, being published, published and waiting for approval |
| **Published** | Posts that went out |
| **Scheduled** | Posts waiting for their time, and posts being published right now |
| **Draft** | Drafts and posts waiting for approval |

The Feed shows 30 posts at a time. Press **Load more** at the bottom for the next 30. It covers every account in the workspace; there's no account or network filter.

**New Post** at the top opens the post editor (owners, Admins and Editors).

## What a post shows

- **The accounts** it goes to (up to three pictures, then **+N**) and the networks.
- **The title**, or "Post: {number}" if it has none, and the post number (**#12**) at the bottom right.
- **The date:** its scheduled date, its published date, or for a draft, when it was last changed. Feed dates use your device's time zone.
- **A status badge:** **Published**, **Scheduled**, **In Progress**, **Pending Approval** or **Draft**.
- **The caption** and up to four photos or videos (**+N** when there are more).
- **Edit** (pencil) opens the post in the editor. Viewers see **View** (eye) instead.

The Feed shows each post's overall status. To see which accounts failed on a published post, check the calendar's red markers or **Content → Posting Errors**.

## Comment on a post

1. Find the post. The comment box is to the right of it (under it on narrow screens).
2. Type in **Say something…** and press **Enter**, or the send button.

- **Everyone in the workspace can comment,** whatever their role.
- **Comments are listed oldest first,** with the author's name and how long ago they wrote.
- **Delete a comment** with **×** (tooltip **Delete comment**). You can delete your own comments; owners and Admins can delete anyone's.
- **New comments appear when the page loads** or when you come back to the browser tab. The Feed doesn't update while you watch.
- **When you open the Feed,** comments from others since your last visit also appear under **Team** in the notifications bell, as **New Comment**, with **View Feed**.

[Screenshot: A post's comment thread with two comments and the Say something box]

## Approve or reject a post

When an Editor submits a post for approval, it shows as **Pending Approval**. Owners and Admins see **Approve** and **Reject** under it.

| You press | What happens |
|---|---|
| **Approve** | A post with a date becomes **Scheduled** and goes out at that time. A post without a date goes back to **Draft**, ready to publish. |
| **Reject** | The post goes back to **Draft**, so the Editor can change it. |

There's no confirmation and no comment field: use the comment thread to explain a rejection. The person who submitted the post can press **Withdraw** ("Withdraw approval request and return to Draft") to take it back while it waits.

Approvals are part of plans with team approvals, such as Pro and Agency. See [Approvals](/docs/team/approvals/) and [Team seats on each plan](/docs/team/seats/). Owners and Admins can also review submitted posts under **Team → My Approvals**.

[Screenshot: A post marked Pending Approval with the Approve and Reject buttons]

## Who can do what

| | Owner, Admin | Editor | Viewer |
|---|---|---|---|
| See every post | Yes | Yes | Yes |
| Open a post | **Edit** | **Edit** | **View** |
| **New Post** | Yes | Yes | No |
| Comment | Yes | Yes | Yes |
| Delete comments | Anyone's | Their own | Their own |
| **Approve** / **Reject** | Yes | No | No |
| **Withdraw** | — | Their own submissions | — |

## If it doesn't work

| What you see | What it means | What to do |
|---|---|---|
| "The scheduled time for this post passed while it was awaiting review. Reschedule the post and approve again, or reject it with feedback." | The post's time went by while it waited. | Open the post, pick a new time, then approve it. Or reject it and explain in the comments. |
| "This approval has already been reviewed." | Someone else approved or rejected it first. | Refresh the page to see its new status. |
| "Post status has changed since approval was submitted." | The post was changed or withdrawn after it was submitted. | Refresh the page. |
| "You don't have permission to review approvals." | Only owners and Admins approve. | Ask an owner or Admin. |
| "The associated post no longer exists." | The post was deleted. | Nothing to approve. |
| "You don't have permission to manage team members." when deleting a comment | You can only delete your own comments. | Ask an owner or Admin. |
| "No matching posts" / "Try selecting a different filter" | No post matches this filter. | Choose **All**. |
| "No posts yet" | The workspace has no posts. | Press **Create your first post**. |
| No **Approve** or **Reject** buttons | You're not an owner or Admin, the post isn't waiting for approval, or the plan doesn't include approvals. | Check the post's badge and your role; see [Team seats on each plan](/docs/team/seats/). |

## Questions

**Why does the Feed show a different time than the calendar?**

The calendar shows times in the workspace's time zone. The Feed shows them in your device's time zone. If you're somewhere else than the workspace's time zone, the two differ; the post still goes out at the time shown on the calendar.


**Do my clients see our comments?**

Everyone you've invited to the workspace sees the comments on its posts, whatever their role. Comments stay in Heropost; they're never published to the network.


**Can I filter the Feed by account or network?**

No. The Feed covers the whole workspace. To filter by account or network, use the [calendar](/docs/calendar/reschedule-and-filter/).


**Where are posts waiting for approval?**

In the Feed with the **Pending Approval** badge (use the **Draft** filter to narrow it down), under **Content → Drafts**, and for owners and Admins under **Team → My Approvals**. They aren't on the calendar until they're approved.